Students cannot start working (this includes training) until the employer receives an approved Work-Study Appointment.  The following must be done by the employer to start the hiring process:

  • Complete the Off Campus CWS Appointment Request with the student and email it to prov-off-campus-ws@uiowa.edu.
    • Beginning Date of Employment
      • Employers are encouraged to complete this form as soon as the student is hired to avoid back-dating the form since it may not always be possible to approve back-dating.
      • The beginning date of employment must fall within the employment dates for the hiring period, i.e. summer or academic year.
      • The beginning date may need to be changed by University Workforce Operations if the student needs to complete the Form I-9.
    • Job Duties
    • Blood borne Pathogens
      • If, in the normal course of job duties, the employee is exposed to blood or blood products, indicate "yes."  If "yes," list the employee job duties and direct the student to call University Workforce Operations at 319-335-2381 to receive additional information on the Hepatitis B vaccine.
  • Inform the student to expect and be looking for an email from University Workforce Operations regarding required payroll forms, i.e. I-9, W-4, Direct Deposit, and information regarding  PDF icon UI's Terms and Conditions of Student Employment and the  PDF icon Online Time Reporting System.
    • A delay will occur if the student is required to complete a Form I-9, Employment Eligibility Verification. University Workforce Operations will email the student directly if this is necessary and copy the employer so the employer is aware of the delay.
    • Visit University Human Resources for information regarding I-9s
  • The student may NOT start working until the employer has received an approved Work-Study Appointment from University Workforce Operations.  This approved form will be sent via email. Appointments cannot be created if students are not meeting the Satisfactory Academic Progress (SAP) Standards or are not registered for the correct number of hours or have a University bill that is outstanding from a prior session.  If the appointment cannot be created, the employer and student will be sent an email explaining the issue and the steps to correct the issue.