Students cannot start working (this includes training) until the employer receives an approved Work-Study Appointment from Student Employment.  The following must be done by the employer to start the hiring process:

  • Complete the Microsoft Office document iconOff-Campus Work-Study Appointment Request Form (Microsoft Word document) with the student and email it to student-employment@uiowa.edu.
    • Beginning Date of Employment
      • Employers are encouraged to complete this form as soon as the student is hired to avoid back-dating the form since it may not always be possible to approve back-dating.
      • The beginning date of employment must fall within the employment dates for the hiring period, i.e. summer or academic year.
      • The beginning date may need to be changed by Student Employment if the student needs to complete the Form I-9.
    • Job Duties
      • Provide a brief listing of duties in order for Student Employment to determine community service eligibility.
    • Bloodborne Pathogens
      • If, in the normal course of job duties, the employee is exposed to blood or blood products, indicate "yes."  If "yes," list the employee job duties and direct the student to Student Employment to receive information on the Hepititus B vaccine.
  • Inform the student to expect and be looking for an email from Student Employment regarding required payroll forms, i.e. I-9, W-4, Direct Deposit, and information regarding  PDF iconUI's Terms and Conditions of Student Employment and the  PDF iconOn-Line Time Reporting System.
    • A delay will occur if the student is required to complete a Form I-9, Employment Eligibility Verification.  Student Employment will email the student directly if this is necessary and copy the employer so the employer is aware of the delay.
    • If the Form I-9 is needed, it MUST BE completed by the student with Student Employment staff at 213 Calvin Hall BEFORE the appointment can be approved. The student must bring the required Form I-9 documents to Room 213 Calvin Hall to complete the I-9 form.
  • The student may NOT start working until the employer has received an approved Work-Study Appointment from Student Employment.  This approved form will be sent via email. Appointments cannot be created if students are not meeting the Satisfactory Academic Progress (SAP) Standards or are not registered for the correct number of hours or have a University bill that is outstanding from a prior session.  If the appointment cannot be created, the employer and student will be sent an email explaining the issue and the steps to correct the issue.