The Bi-weekly Student Work-Study Appointment Form has an auto-generated end date and will end (terminate) on the preset ending date listed on the appointment. Appointments will be terminated by Student Employment if the student withdraws from the University, drops below half-time enrollment (undergraduate: 6 hours a semester and summer session; graduate: 5 hours a semester or 3 hours summer session) or earns the Work-Study eligibility.
The student may request termination of employment.
The employer may terminate the student appointment due to the student leaving the position, inadequate job performance, budget constraints, etc. by emailing the Termination Request Form (Microsoft Word document) to Student Employment.
- When termination is due to a student leaving the position, the employer should complete the Termination Request Form only if it is AT LEAST one week prior to the preset ending date on the appointment form.
- When termination is necessary due to inadequate employee performance, it should be the end result of a series of progressive penalties. When discipline becomes necessary, a fair and well-publicized policy of progressive penalties might include the following:
- simple oral warning;
- written warning noted in student's file;or
There may be cases when immediate termination without progressive discipline is appropriate, but this is limited to cases of severe misbehavior, such as physical or verbal abuse, theft, or the falsification of work hours.
Work-Study employees have a right to know their supervisor's expectations for job performance and whether or not their performance is substandard. They should be given an opportunity to improve their performance. Students have a right to use the Student Employee Grievance Procedure for a difference, complaint, or dispute regarding the interpretation or application of established policies and/or procedures governing the terms of employment, working conditions, hours of work, or compensation. Off-campus agencies agree, through participating in and receiving the benefits of the Work-Study program, to abide by the grievance decision of the University.
Students have the right to seek the advice of staff in the Office of the Ombudsperson for employment concerns such as perceived unfair working conditions, inappropriate discipline, or termination procedures.